Accounting-BF

ACCOUNTING PROCESS

Learn how to smoothly integrate your financial processes with Helix Computerized Accounting System (HelixCAS). With our Australian-based software, you can simplify and transform end-to-end process, group consolidation activities, and general accounting services.

With more than 20 years of experience in accounting software development, we have made it easier for you to migrate your data and navigate our system. Start by browsing our training modules. Videos are also included to help you become familiarized with how HelixCAS works.

Lesson

1 Lesson 1a: Chart of Accounts

Chart of Accounts

Chart of Accounts Template 2

COA AccountGroup List

COA AccountGroup with Account Code

Chart of Accounts with COA AccountGroup

Approval Setup List

Lesson 1b: Subaccount

Lesson 1c: Subsidiary Ledger

Employee Master List

Schedule of Other SL Advances

Statement of Account/Debit Advice

Aging of Employee Advances

Schedule of Employee Advances

Subsidiary List

Lesson 1d: Projects

Lesson 1f: Bank Maintenance

Bank Account Master List

Lesson 1h: Vendor

Schedule Of Vendor Advances

Purchase History By Vendor

AP Aging

Vendor Master List

AP Ledger

Lesson 1j: Warehouse

Warehouse Master List

Lesson 1l: GL Entry Setup

GL Entry Setup List

Lesson 1o: Item

Weekly Inventory Report Consolidated

Inventory Ledger

Inventory Book

Lesson

2 Lesson 2a: Regular Journal Voucher

Journal Voucher Template 1

Journal Voucher Template 2

Lesson 2b: Recurring Journal Voucher

Lesson 2c: Regular JV with Department and SL Entries

Lesson 2d: Using JV Template

Lesson 2e: Debit Memo/ Credit Memo

Lesson

3 Accounts Payable

Lesson 3a: Payment Request

A request for payment, often used for transactions where an invoice is not provided or expected, is a request for approval of payment for non-standard purchases of products or services. It can be used to pay employee expense reimbursements, personal service payments, subscription renewals, vendor payments including invoices, or any other payments not related to purchase orders as well as for travel reimbursement or prepaid purchase orders.

Usually, a payment request contains information such as key dates, purchase details and purpose, and payment amounts. Its usage is limited to the policies set by the organization.

In this module, we will show you how to create payment requests for purchase orders, non-purchase order related transactions, and services.

(Watch the video)

PO Related:

Non-PO Related:

Document Type Related:

Services

Lesson 3b: Template Request for Payment

Lesson 3c: Regular Voucher with RFP, without RFP

Lesson 3d: AP Voucher with Goods Receipt

Lesson 3e: AP Voucher with PO Advance Payment

Lesson 3f: Employee - Advances and Liquidation

Lesson 3g: Supplier - Advances and Application of Advances

Lesson 3h: Regular Voucher with Department and SL Entries

Lesson 3i: AP Voucher - Petty Cash Replenishment

Lesson 3j: Using APV Template (Memorized Entries)

Lesson 3k: Recurring Voucher

Lesson

4 Petty Cash

Lesson 4a: Petty Cash Transaction thru Custodian

Petty cash is a small amount of cash that is kept on the premises of a business in order to make incidental cash purchases and reimbursements, such as for delivered meals. The petty cash custodian pays out cash as requested in exchange for some form of evidence, such as a receipt or a voucher.

The essential petty cash process is to authorize the payment of a certain amount of cash (such as in bills and coins) into a petty cash fund, which is then controlled by a petty cash custodian.

Once the amount of bills and coins in the fund runs low, the custodian takes the receipts and vouchers to the accounting department and swaps them for a replacement amount of bills and coins. This cash replacement brings the total amount of cash in the fund back up to the originally authorized amount of cash.

Given the uses just noted for the petty cash voucher, the information on it should contain the following:

The amount of cash taken
The date on which the cash was taken
The name of the person who took the cash
The type of expense to be charged

Lesson 4b: Petty Cash Transactions thru Employee

Lesson 4c: Petty Cash Advances

Lesson 4d: Petty Cash Liquidation

Lesson 4e: Replenishment (Using AP Voucher)

Lesson 4f: Replenishment (Using Check Voucher)

Lesson 4g: Replenishment without Advances

This process works with the integration to Petty Cash Module. The petty cash journal contains a summarization of the payments from a petty cash fund. The totals in the journal are then used as the basis for an Accounts Payable voucher entry into a company's general ledger.

This process filters the transactions that are valid for the replenishment. In some businesses, employee's advances are not part of the replenishment transaction.

When cash is added to a petty cash fund, the basic concept is to replace the amount of any cash that had previously been disbursed from the fund. This involves summarizing all disbursements made and issuing cash back to the fund for that amount. The procedure for petty cash funding is outlined below:

Complete reconciliation form. Complete a petty cash reconciliation form, in which the petty cash custodian lists the remaining cash on hand, vouchers issued, and any overage or underage. The voucher information may come from the petty cash book. An accounting staff person reviews and approves the form and sends a copy to the accounts payable staff, along with all vouchers referenced on the form. The petty cash custodian retains a copy.
Obtain cash. The accounts payable staff creates a check made out to the cashier in the amount needed to fund petty cash to its stated limit. The cashier deposits the check and converts the funds into cash. The accounts payable staff forwards the petty cash reconciliation form to the general ledger accountant.
Add cash to petty cash fund. The cashier gives the cash to the petty cash custodian, who includes it in the petty cash fund. If there is a petty cash book, the custodian enters the amount of the cash received in the book, and updates the running total of cash on hand.
Record vouchers in general ledger. The general ledger accountant records the voucher amounts listed in the petty cash reconciliation form as expense in the general ledger, and then files the form and attached vouchers.

Lesson

5 Disbursement

Lesson 5a: Check Voucher from Accounts Payable

This lesson will shows you how to create a check voucher transactions as payment to the previously created and recorded accounts payable transaction.

In this case, the voucher system serves as a checkpoint to ensure that as a purchase moves through the system that each transaction has the proper authorizations prior to payment.

Lesson 5b: Check Voucher Thru Generate Cash Requirement

Lesson 5c: Direct Check Disbursement

Lesson 5d: Direct Check Disbursement with Department and SL Entries

Lesson 5e: Direct Cash Disbursement with Department and SL Entries

Lesson 5f: Check Voucher - Petty Cash Replenishment

Lesson 5g: Check Voucher with Multiple Check Payment

Lesson

6 Accounts Receivable

Lesson 6a: Customer Master File

Customer Master File is to maintain information unique to each customer, such as contact data, user-defined fields, terms, and so on. Many of the settings you specify here display as defaults when you are creating sales transaction.

To add new customers, use the Customer Master File screen in the Sales module under the maintenance category. It consists of the following sections:

General Information Tab
Demographic Info
For Distribution Industry

You must set up customers in the Customer Master File before creating sales transaction.

Lesson 6b: Sales Invoice - Standard

Lesson 6c: Billing Invoice - Standard

Lesson 6d : Sales Invoice with Sales order and Delivery

Lesson 6e : Billing Invoice with Sales Order and Delivery & Progress Billing

Lesson 6f: AR Reports

Lesson

7 Collection

Lesson 7a: Collection - Direct

A receipt or proof of purchase is a document that you provide to your customers as record of their purchase of your goods or services. A receipt can be in the form of a tax invoice, or a printed cash register.

This process will show you how to prepare a collection directly without sales invoice setup.

Lesson 7b: Collection with Sales Invoice/ Billing Invoice

Lesson 7c: Collection with Creditable Withholding Tax

Lesson 7d : Collection Reports

Lesson

8 Treasury Management

Lesson 8a: Treasury Management - Disbursement Related

A check is a written, dated and signed instrument that contains an unconditional order from the drawer that directs a bank to pay a definite sum of money to a payee.

This module is use to update cheque status created in disbursement voucher.

Lesson 8b: Treasury Management - Collection Related

Lesson 8c: Void Check Disbursement

Lesson 8d: Void Check Collection

Lesson 8e: Returned Check

Lesson 8f: Check Release to Supplier

Lesson 8g: Check Processing via Bank

Lesson

10 Lesson 10a: Purchase Requisition

Purchase Requisition Template 1

Purchase Requisition Template 2

Lesson 10d: Purchase Order (Office Supplies , Inventory, Fixed Assets)

Purchase Order Template 1

Purchase Order Template 2

Purchase Order Template 3

Purchase Order Template 4

Import Permit

Lesson

14 Report Generation

Lesson 14a: Registers per Module

Each module has registers. This shows how to print registers per modules.

	Debit	Credit
Merchandise Inventory Goods	261,160.71
Input Tax – Local Supplies	31,339.29
Expanded Withholding Tax Payable		2,611.61
Accounts Payable - Trade		289,888.39

	Debit	Credit
Advances to Supplier	30,000.00
Accounts Payable - Trade		30,000.00
A voucher typically contains the following information:

	Debit	Credit
Advances To/From Employee or AR- Employees	50,000
Accounts Payable or Cash In Bank		50,000

	Debit	Credit
Cash or Expenses	50,000
Advances To/From Employee or AR- Employees		50,000

	Debit	Credit
Advances to Supplier	30,000.00
Accounts Payable - Trade		30,000.00
A voucher typically contains the following information:

		Debit	Credit
Account number / Center/Profit Center	SL Employee	$xx,xxx
Account number / Center/Profit Center	SL Affiliates	$xx,xxx
Account number / Center/Profit Center	SL Customer	$xx,xxx
Account number / Center/Profit Center			$xx,xxx